Process Group: Planning Process Group

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These processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project was undertaken to achieve.

The Planning Process Group consists of those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives.  The Planning processes develop the project management plan and the project documents that will be used to carry out the project.

The complex nature of project management may require the use of repeated feedback loops for additional analysis. As more project information or characteristics are gathered and understood, additional planning will likely be required. Significant changes occurring throughout the project life cycle trigger a need to revisit one or more of the planning processes and possibly some of the initiating processes. This progressive detailing of the project management plan is called progressive elaboration, indicating that planning and documentation are iterative and ongoing activities.

When the Planning Process Group is well managed, it is much easier to get stakeholder buy-in and engagement. These processes express how this will be done, setting the route to the desired objective.

The project management plan and project documents developed as outputs from the Planning Process Group will explore all aspects of the scope, time, cost, quality, communications, human resources, risks, procurements, and stakeholder engagement.

Updates arising from approved changes during the project (generally during Monitoring and Controlling processes and specifically during the Direct and Manage Project Work Process) may significantly impact parts of the project management plan and the project documents. Updates to these documents provide greater precision with respect to schedule, costs, and resource requirements to meet the defined project scope.

The project team seeks input and encourages involvement from all stakeholders when planning the project and developing the project management plan and project documents.

The act of collecting feedback and refining the documents cannot continue indefinitely, procedures set by the organization dictate when the initial planning ends (Creating Baselines). These procedures will be affected by the nature of the project, the established project Boundaries, appropriate monitoring and controlling activities, as well as the environment in which the project will be performed.

 

Concluding Remarks: Project that is planned well has a high changes of executing well and achieving the desired objectives.

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